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How It Works — Schengen Assist
How It Works

Your Journey from Consultation
to Appointment — Step by Step

We've designed a structured, end-to-end process that takes the guesswork out of your Schengen visa journey. Here's exactly what happens after you reach out to us.

💳 Getting Started
01
💳
Pay the Consultation & Appointment Fee
Pay our one-time service fee to get the process started. This covers your dedicated Case Manager, appointment hunting, document review, cover letter, and complete guidance through to your VFS appointment day. The appointment fee varies by country.
₹5,000 — Consultation Fee ₹610–₹2,690 — Appointment Fee (varies by country) Action required: You
📋 Preparation
02
👤
Case Manager Assigned — WhatsApp Group Created
We assign you a dedicated Case Manager who will be your single point of contact throughout the process. A private WhatsApp group is created for you — this is where all communication, document sharing, and updates will happen. No email chains, no confusion.
Action: Schengen Assist Within 24 hours of payment
03
📡
We Start Hunting for Your VFS Appointment
The moment your group is set up, we begin monitoring VFS Global for the earliest available slot at your nearest centre. We track availability round the clock and book as soon as a suitable slot opens. You don't need to touch the VFS website.
Action: Schengen Assist Starts immediately after Step 2
04
✍️
Cover Letter Written + Exact Document List Provided
Based on your profile, travel purpose, and destination, your Case Manager prepares your personalised cover letter and shares the exact document list for your case — not a generic checklist. Every document is explained: what format is needed, what it must contain, and why the embassy asks for it.
Action: Schengen Assist Within 2–3 working days
05
🔍
You Share Documents — We Review Every One
Share your documents on the WhatsApp group as you collect them. Your Case Manager reviews each one against the embassy's requirements — checking format, content, consistency, and completeness. Any issue is flagged immediately with clear instructions on what to fix or replace.
Action required: You (share documents) Review: Schengen Assist
06
📁
All Required PDFs Shared on the Group
Once all documents are reviewed and cleared, we compile and share the complete, appointment-ready PDF set on your WhatsApp group. This includes your cover letter, itinerary, application form, and all supporting documents — organised in the exact order VFS expects.
Action: Schengen Assist Appointment-ready file delivered
✅ Appointment Readiness
07
🎥
You Share a Video of Your Printed File
Before your appointment, you print all documents and share a short video of the complete printed file on the WhatsApp group — showing every page, in order. This is your final pre-check. We confirm every document is physically present, legible, and in the correct sequence.
Action required: You 1–2 days before appointment
08
✅
We Review the Video & Provide Final Feedback
Your Case Manager reviews the video of your printed file and provides clear, specific feedback on the WhatsApp group. If anything needs to be reprinted, reordered, or replaced — we tell you exactly what and why. No guesswork on the day of your appointment.
Action: Schengen Assist Within same day of video sharing
09
🟢
Ready for Your VFS Appointment
You walk into VFS fully prepared — complete file in hand, every document verified, and your Case Manager available on WhatsApp throughout. Submit your application at the counter, provide biometrics, and hand over your documents with confidence.
✓ File verified ✓ Biometrics at VFS We're on standby on WhatsApp
⏳ Post Appointment
10
💶
Pay the Visa Fee on the Day of Appointment
The official Schengen visa fee (€90 for most countries, approximately ₹9,700) is paid directly at the VFS counter on the day of your appointment. This fee goes directly to the embassy — not to us. It is non-refundable regardless of the visa outcome.
€90 (~₹9.700) for most Schengen countries Action required: You (at VFS counter)
11
🕐
Wait for Processing — Officially 21 Working Days
After submission, the embassy processes your application. The official processing window is 21 working days — though many applicants receive their passport back sooner. Some embassies process faster during off-peak months. Once your passport is ready at VFS, you'll receive a collection notification.
Officially: 21 working days Often earlier in off-peak months We track & update you
⚖️

Important Disclaimers

Please read these carefully before proceeding. These are the facts about how the Schengen visa process works — we believe in complete transparency.

🛂
Visa approval is solely the embassy's decision
No agency, consultant, or service provider — including us — can guarantee visa approval. All we can do is ensure your application is as strong and complete as possible. The final decision rests entirely with the embassy.
📅
Visa validity is decided by the embassy
The embassy decides how long your visa is valid for. First-time applicants typically receive a visa for exact travel dates only. There is no way to request a specific validity period — this is not within our control or yours.
📆
Long-validity visas (6 months, 2 years) are not automatic
Multi-entry visas valid for 6 months, 1 year, or 2 years are only granted based on your past Schengen travel history. Typically you need to have completed multiple Schengen trips back-to-back over 2–3 years before a long-validity visa is considered.
📊
Rejection rates vary significantly by country
Rejection rates for Indian passport holders range from 10% to over 25% depending on the Schengen country. Our guidance maximises your approval chances, but we cannot override embassy discretion.
💰
Embassy & VFS fees are non-refundable
The visa fee paid to the embassy (€80) and the VFS service charge are non-refundable under any circumstances — including visa rejection, withdrawal of application, or change of travel plans. This is a government policy we have no control over.
⏱️
Processing times are not guaranteed
The 21 working day window is the official timeline, but embassies may take longer during peak season or if your application requires additional review. We do not take responsibility for delays caused by the embassy or VFS Global.
📋
Embassy may request additional documents
Even a well-prepared application may receive a request for additional documents from the embassy. This is at their discretion. We assist you in responding to such requests, but cannot guarantee they will be accepted.
🗓️
VFS appointment availability is not guaranteed
We monitor and book VFS slots as quickly as possible, but slot availability depends on demand, location, and time of year. During peak season (April–September), securing an appointment may take longer than anticipated.
🔁
Our service fee applies to the process, not the outcome
Our consultation fee covers the work done — profile review, case management, document guidance, cover letter, appointment booking, and pre-appointment checks. It is not refundable based on visa outcome, as the decision lies with the embassy and not with us.
⚖️
Rejection cannot be appealed through us
If your application is rejected, the embassy's decision is final in the first instance. We can assist with reapplication, but we have no authority or channel to appeal a decision or inquire about the specific internal reasoning of the embassy.
🛂
Entry is not guaranteed even with a valid visa
A Schengen visa is an entry permission, not a guarantee of entry. Immigration officers at the port of entry have the authority to deny entry if they are not satisfied with the purpose or conditions of your visit.
📝
Accuracy of information is your responsibility
All information and documents you share with us must be accurate and genuine. We work with what you provide. Any misrepresentation or fraudulent document is solely your liability and may result in permanent visa bans.
By proceeding with Schengen Assist's services you confirm that you have read and understood these disclaimers. Our role is to guide, prepare, and support — not to decide. The Schengen visa process is governed by the laws and policies of the respective embassy and the European Union.
💬 Ready to Start →

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Address

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Phone

+ 844 1755 – 444 11

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